Download a "Letter to Your Manager" Template | HBA

Download a "Letter to Your Manager" Template

This page will help you prepare to talk to your manager to make the case for adding the 2022 HBA Annual Conference to your professional development plan and request that your employer cover the expenses to support your attendance. To assist you in requesting reimbursement from your company, we've created a template letter to your manager. Interested in diving deeper into the value of attending the conference? Check out this ROI Workbook.

Step 1: Itemize your expected expenses
Before you communicate with your manager to request to attend the conference, we suggest you calculate the monetary costs you expect to incur:

  • Registration fee: Early bird registration rates are available until 31 August 2022 at 11:59 PM ET. Note that the registration fee includes a reception on Tuesday night, and breakfast and lunch on Tuesday and Wednesday. There is an additional off-site reception planned for Wednesday evening.
  • Transportation: Airfare or train fare, as well as ground transportation round trip from airport to the hotel.
  • Accommodations: The HBA has arranged a room block at the Sheraton Philadelphia Downtown at the rate of $219/night, plus 16.37% tax. Rooms at the HBA rate will be available until 7 October 2022 or until the block is sold out, whichever comes first.

Step 2: Communicate the benefits to you, your team and your company
To be the most effective in justifying support of your attendance at the conference, clearly articulate the connection between your organization’s requirements and the conference program.

Use this template letter to your manager. Some specific details to include:

  • Breakout session descriptions
  • Keynotes: Information on the speakers and topics which will be covered
  • Build your network: Describe to your manager how face-to-face networking with over 800 of the leading women in healthcare will allow for additional opportunities to share ideas across the industry.
  • Sharing back at the office: Describe how you will bring the knowledge back to your team and conduct a lunch and learn or webinar to share the knowledge.

Utilize this ROI Workbook to assist you in justifying the investment to your company, prepare to make the most of the experience, and reflect on your experience both on-site and post-conference.